Author Guidelines

1. General information

Publishing Letters is the official journal of the Pusat Studi Publikasi of Relawan Jurnal Indonesia. Anyone who would like to submit a manuscript is advised to carefully read the aims and scope section of this journal. Manuscripts should be prepared for submission to Publishing Letters according to the following instructions. For issues not addressed in these instructions, the author is referred to the CRediT – Contributor Roles Taxonomy and “Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals” (https://casrai.org/credit/). It also adheres completely to the Principles of Transparency and Best Practice in Scholarly Publishing (joint statement by COPE, DOAJ, WAME, and OASPA; http://doaj.org/bestpractice) if otherwise not described below.

A. Guidelines For Research Article
This is the most common type of journal manuscript used to publish full reports of data from research. It may be called an Original Article, Research Article, Research, or just Article, depending on the journal. The Original Research format is suitable for many different fields and different types of studies. It includes full Introduction, Methods, Results, Discussion sections, and Conclusion.
Article Template Research Article

B. Guidelines For Review Article
A review article, also known as a literature review (literature review), is an examination of previously published research on a specific topic. Unlike the original research article, this must provide an overview of current thinking on the topic and will not present new experimental results. Some systematic reviews can reach new conclusions by analyzing large amounts of data from existing studies.
Article Template Review

C. Guidelines For Short Communication
Short Communication in Publetters is a method of disseminating new results and their impact. Communication Length is limited to 3000 words (about 4 pages) and must include no more than 10 references and no more than 6 tables. Short Communication will be reviewed using an efficient process in order to meet the critical needs for disseminating current scientific findings. The review and decision-making process will be primarily concerned with (i) novelties, (ii) anticipated impact on current state of affairs, and (iii) overall presentation and legibility.
Article Template Short Communication

D. Guidelines For Training Material
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Article Template Training Material

2. Copyright and Creative Commons Attribution license

A submitted manuscript, when published, will become the property of the Authors. Copyrights of all published materials are owned by Authors. The Creative Commons Attribution License available from http://creativecommons.org/licenses/by/4.0/ is also in effect.

3. Research and publication ethics

The journal adheres to the ethical guidelines for research and publication described in Guidelines on Good Publication (http://publicationethics.org/resources/guidelines) and the CRediT Guidelines (https://casrai.org/credit/).

3.1. Authorship

Authorship credit should be based on 1) substantial contributions to conception and design, acquisition of data, and/or analysis and interpretation of data; 2) drafting the article or revising it critically for important intellectual content; 3) final approval of the version to be published, and 4) agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Every author should meet all of these four conditions. After the initial submission of a manuscript, any changes whatsoever in authorship (adding author(s), deleting author(s), or re-arranging the order of authors) must be explained by a letter to the editor from the authors concerned. This letter must be signed by all authors of the paper. Copyright assignment must also be completed by every author.

3.2. Originality, plagiarism and duplicate publication

Submitted manuscripts must not have been previously published or be under consideration for publication elsewhere. No part of the accepted manuscript should be duplicated in any other scientific journal without the permission of the Editorial Board. Submitted manuscripts are screened for possible plagiarism or duplicate publication by Similarity Check upon arrival. If plagiarism or duplicate publication is detected, the manuscripts may be rejected, the authors will be announced in the journal, and their institutions will be informed. There will also be penalties for the authors. A letter of permission is required for any and all material that has been published previously. It is the responsibility of the author to request permission from the publisher for any material that is being reproduced. This requirement applies to text, figures, and tables.

3.3. Secondary publication

It is possible to republish manuscripts if the manuscripts satisfy the conditions of secondary publication of the CRediT Recommendations (https://casrai.org/credit/).

3.4. Conflict of interest statement

The corresponding author must inform the editor of any potential conflicts of interest that could influence the authors’ interpretation of the data. Examples of potential conflicts of interest are financial support from or connections to companies, political pressure from interest groups, and academically related issues. In particular, all sources of funding applicable to the study should be explicitly stated.

3.5. Statement of human and animal right

Clinical research should be done in accordance of the Ethical Principles for Medical Research Involving Human Subjects, outlined in the Helsinki Declaration of 1975 (revised 2013), available from: https://www.wma.net/policies-post/wma-declaration-of-helsinki-ethical-principles-for-medical-research-involving-human-subjects/. Clinical studies that do not meet the Helsinki Declaration will not be considered for publication. Human subjects should not be identifiable, such that patients’ names, initials, hospital numbers, dates of birth, or other protected healthcare information should not be disclosed. For animal subjects, research should be performed based on the National or Institutional Guide for the Care and Use of Laboratory Animals, and the ethical treatment of all experimental animals should be maintained.

3.6. Statement of informed consent and institutional review board approval

3.7. Process for managing research and publication misconduct

When the journal faces suspected cases of research and publication misconduct such as redundant (duplicate) publication, plagiarism, fraudulent or fabricated data, changes in authorship, an undisclosed conflict of interest, ethical problems with a submitted manuscript, a reviewer who has appropriated an author’s idea or data, complaints against editors, and so on, the resolution process will follow the flowchart provided by the Committee on Publication Ethics (https://publicationethics.org/core-practices). The discussion and decision on the suspected cases are carried out by the Editorial Board.

3.8. Process for handling cases requiring corrections, retractions, and editorial expressions of concern

Cases that require editorial expressions of concern or retraction shall follow the COPE flowcharts available from:http://publicationethics.org/resources/flowcharts. If correction needs, it will follow the Crossmark Recommendation for Corrections, Retractions, Republications and Version Control available from: https://www.crossref.org/get-started/crossmark/ as follows:

Honest errors are a part of science and publishing and require publication of a correction when they are detected. Corrections are needed for errors of fact. Minimum standards are as follows: First, it shall publish a correction notice as soon as possible detailing changes from and citing the original publication on both an electronic and numbered print page that is included in an electronic or a print Table of Contents to ensure proper indexing; Second, it shall post a new article version with details of the changes from the original version and the date(s) on which the changes were made through CrossMark; Third, it shall archive all prior versions of the article. This archive can be either directly accessible to readers; and Fourth, previous electronic versions shall prominently note that there are more recent versions of the article via CrossMark.

3.9. Editorial responsibilities

The Editorial Board will continuously work to monitor and safeguard publication ethics: guidelines for retracting articles; maintenance of the integrity of the academic record; preclusion of business needs from compromising intellectual and ethical standards; publishing corrections, clarifications, retractions, and apologies when needed; and excluding plagiarism and fraudulent data. The editors maintain the following responsibilities: responsibility and authority to reject and accept articles; avoiding any conflict of interest with respect to articles they reject or accept; promoting the publication of corrections or retractions when errors are found; and preservation of the anonymity of reviewers.

4. Author qualifications, language requirement, and reporting guideline

4.1. Author qualifications

Any researcher throughout the world can submit a manuscript if the scope of the manuscript is appropriate.

4.2. Language

Manuscripts should be submitted in good scientific English or Indonesian.

4.3. Reporting guidelines for specific study designs

Research reports frequently omit important information. As such, reporting guidelines have been developed for a number of study designs that some journals may ask authors to follow. Authors are encouraged to also consult the reporting guidelines relevant to their specific research design. A good source of reporting guidelines is the EQUATOR Network (http://www.equator-network.org/home/) and the United States National Institutes of Health/National Library of Medicine (http://www.nlm.nih.gov/services/research_report_guide.html).

5. Submission and peer review process

5.1. Submission

All manuscripts should be submitted via the e-submission system available from: https://publetter.id/index.php/publetter/about/submissions. If any authors have difficulty in submitting via the e-submission system, please send a manuscript to publetter@relawanjurnal.id by the corresponding author.

5.2. Peer review process

Publishing Letters reviews all manuscripts received. A manuscript is first reviewed for its format and adherence to the aims and scope of the journal. If the manuscript meets these two criteria, it is checked for plagiarism or duplicate publication with Similarity Check. After confirming its result, it is dispatched to two investigators in the field with relevant knowledge. Assuming the manuscript is sent to reviewers, Publishing Letters waits to receive opinions from at least two reviewers. In addition, if deemed necessary, a review of statistics may be requested. The authors’ names and affiliations are not removed during peer review (open peer review). The acceptance criteria for all papers are based on the quality and originality of the research and its scientific significance. Acceptance of the manuscript is decided based on the critiques and recommended decision of the reviewers. An initial decision will normally be made within 4 weeks of receipt of a manuscript, and the reviewers’ comments are sent to the corresponding author by e-mail. The corresponding author must indicate the alterations that have been made in response to the reviewers’ comments item by item. Failure to resubmit the revised manuscript within 4 weeks of the editorial decision is regarded as a withdrawal. If further revision period is required, the author should contact the editorial office through form mail available from: https://publetter.id/index.php/publetter/about/contact. A final decision on acceptance/rejection for publication is forwarded to the corresponding author from the editor.

5.3. Peer review process for handling submissions from editors, employees, or members of the editorial board

All manuscripts from editors, employees, or members of the editorial board are processed same to other unsolicited manuscripts. During the review process, submitters will not engage in the selection of reviewers and decision process. Editors will not handle their own manuscripts although they are commissioned ones.

6. Manuscript preparation

The main document with manuscript text and tables should be prepared in an MS Word (docx) or ODT file format.
The manuscript should be single spaced on 21.0×29.7 cm (A4) paper with 2.0 cm margins at the top, bottom, outside margin; and 3.0 cm margins at the inside margin.
The authors should express all measurements according to International System (SI) units with some exceptions such as seconds, mmHg, or °C.
Only standard abbreviations should be used. Abbreviations should be avoided in the title of the manuscript. Abbreviations should be spelled out when first used in the text—for example, extensible markup language (XML)—and the use of abbreviations should be kept to a minimum.
The names and locations (city, state, and country only) of manufacturers should be given.
When quoting from other sources, a reference number should be cited after the author’s name or at the end of the quotation.

Manuscript preparation is different according to the publication type, including original articles, reviews, case studies, essays, training materials, editorials, book reviews, correspondence, and video clips. Other types are also negotiable with the Editorial Board.

For more convenience, you can download our template at this link: all template.

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